Creating an Email Alert

Introduction

DigitalStakeout Scout provides the functionality to create basic email alerts for notifying users of valuable events collected within a monitor, collection, or folder. This README guides you through the process of setting up basic email alerts.

Navigation to Workflow Rules Screen

• Access Workflow Rules: This can be done by selecting "Create Alert" on the home screen or by hovering over "Setup" and choosing alerts.

Setting Up a Basic Email Alert

Selecting the Source for Alerts

• Choose a Folder or Monitor: Ensure the desired monitor or folder is in the grey box.

  • Folder Option: Alerts on all collected data from monitors within the folder.

  • Monitor Option: Alerts on collected data from the individual monitor selected.

Creating a New Workflow Rule

• Select 'New Workflow Rule': This begins the setup process.

Configuring the Workflow Rule

• Administrative Section:

  • Status: Set to 'Enabled' to activate the rule. To deactivate, select 'Disabled'.

  • Name of Rule: Give your rule a descriptive name, ideally related to the folder or monitor.

  • Description of Rule: Optional. Describe the purpose of the rule, e.g., “Email alert for DigitalStakeout HQ 2 monitor content.”

  • Notify on Match: Choose 'Yes' to receive email notifications.

  • Repeat Notice: Set the interval for repeated notifications (e.g., every 24 hours).

  • Risk of Match: Set the perceived risk level (low, medium, or high).

  • Actions to Perform: Choose between 'Send Email (Combined Results)' for aggregated results or 'Send Email (Individual Events)' for immediate alerts on each content result.

  • Email Template: For basic alerts, select 'Default Rules Template'. This sends alerts to the user who created the rule.

Filter Options

• Applying Filters: Use word lists, Boolean expressions, tags, entity filters, or geo-fences to refine the alerts.

• Combination of Filters: Mix and match different filters for precise alerting criteria.

• Common Usage: Boolean expressions or word lists are frequently used for effective filtering.

Saving the Workflow Rule

• Save the Configuration: Once satisfied with the settings, click 'save'. The rule will appear in Scout Workflow when the corresponding Folder or Monitor is selected.

Receiving Email Alerts

• Email Delivery: Alerts are sent to the email address in your profile with the subject line 'DigitalStakeout Content Alert Notification'.

• Spam Filters: Check spam, junk, or clutter folders if emails are not appearing in the inbox.

Conclusion

Creating an email alert in DigitalStakeout Scout is a straightforward process that enhances your ability to stay informed about critical events. By following these steps, you can ensure timely notifications and effective monitoring of online activities.